Online registration tools are now commonplace. They provide an effective solution for companies organizing events, especially large-scale ones.
Set up a custom ticketing system on your site by hiring a freelancer at Codeur.com ! Find a developer to create the ticketing system, a designer for your event poster, or a community manager to promote it on social networks.
If you prefer an off-the-shelf tool for your ticketing, discover the best online registration tools to organize your event!
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The best free online registration tools for your event
Registering for an event is undoubtedly one of the essential steps in event organization. You should therefore make the registration process as clear as possible by using a registration tool that is simple, direct, and intuitive for participants.
Fortunately, there are many online tools free that can help you ensure your event runs smoothly while keeping costs down.
1. OnParticipe : the completely free online ticketing
OnParticipe is the only ticketing platform accessible to everyone – individuals, businesses, or associations – that remains entirely free. This French solution charges no subscription or commission on ticket sales. Instead, a voluntary, optional tip is offered directly to buyers.
Despite being free, OnParticipe provides event organizers with a comprehensive and intuitive tool. Participants receive an e-ticket by email, accompanied by a QR code that organizers can scan at the entrance simply with a smartphone.
Thanks to a dedicated interface, it is possible to monitor ticket sales and entries in real time while managing reservations smoothly.
Additionally, the platform offers customer support based in France, available seven days a week by email or phone.
Once the organizer's identity is verified, ticketing revenues can be collected in one or multiple payments, with funds transferred within three business days.
2. Weezevents
Weezevent.com offers a platform that allows event organizers to create a registration system and an online invitation portal. More than 10,000 event organizers already rely on this software, which provides a ticketing online cashless service and an on-site ticket control application.
Features include creating a website for an event, payroll and social media management. A real-time tracking system can also be configured for more accurate statistics.
Weezevent's main advantage is its ease of use. However, it cannot be used as a CRM for membership management. For ticketing and registration, Weezevent does not charge setup or subscription fees.
Weezevent offers a free option: Weezaccess, to set up access control for your events.
3. Invent App
Invent App offers an all-in-one solution ranging from the registration site to the intuitive, customizable event app that centralizes all the essential information for your professional events.
A dedicated website reflecting your event's branding can be set up, with an integrated registration form if needed. Connected, the app and the site work together to ensure smooth organization and optimal participant engagement.
Each feature is designed to simplify organizer-side management and enhance the participant experience: interactive schedule, attendee list, push notifications, access map, documents, polls, quizzes, messaging, and much more.
Fully customizable in the colors of your event, the app and website become a true extension of your brand, boosting sponsor visibility, smoothing interactions, and highlighting your content.
Adopted by large corporations, associations and agencies, Invent App adapts to all types of events: medical congresses, seminars, trade shows, forums or conventions.
Thanks to its complete solution and tailored support, Invent App turns your events into lively, connected, and sustainable digital experiences where every interaction matters and every participant becomes an active contributor.
4. Yurplan
Yurplan.com is ticketing software advantageous for businesses, particularly in the fields of communication and marketing. This tool allows the creation of registration forms and can link up to three software platforms to facilitate data exchange between applications.
It offers many advantages. It allows you to:
- Boost the company's image;
- Simplify promotion management;
- Track and analyze data using a dashboard.
Creating an organizer account on Yurplan is completely free; you have no setup fees or subscription charges to pay, since the platform is compensated through commissions paid by attendees.
5. Google Forms
Google Forms is an efficient choice for creating a online registration form. It is free and simple to use. A few minutes are enough to generate a form that features options such as custom questions and answers, data archiving, and email notifications.
However, Google Forms has some drawbacks. While it is suited for collecting simple data, such as names and email addresses, it can be limiting for gathering customer feedback or evaluating responses. In addition, Google Forms does not offer customer or technical support or the ability to accept online payments. Best suited for organizing your personal events.
The best paid online registration tools for your event
Paid registration tools are an excellent way to manage events of any size. They offer features not always available with free tools, such as hosting an event website.
If you are looking for a solution more complete solution for your project, we have selected for you some of the best paid registration tools on the market, taking into account the advantages and disadvantages of each.
1. Assoconnect
Assoconnect (formerly Join.ly) is a comprehensive dedicated solution for associations. Accounting, forms, ticketing, website, payment — the platform offers everything necessary to manage an association.
The ticketing tool offers an online registration and payment system designed to simplify the management of events for French clubs and associations. It allows you to create a customized event in under 5 minutes.
- Ticketing customization
- Online registration and payment
- Manual addition of a participant
- Electronic receipts and invoices
The tool is truly comprehensive and benefits from all the synergies offered by Assoconnect: website integration, email sending to promote the event, management of the event's accounting…
2. Eventmaker
Eventmaker.com is a cloud-based program that allows you to set up events online. The software lets you quickly create a website and manage registrations and your event schedule. The tool allows participants to register and pay with a credit card.
Various features can be enabled for each participant to optimize their experience. The networking system is intuitive and effective, and you have access to a real-time chatbot and technical support.
The price of the software is available on request, but according to some sources, the license license of Eventmaker would cost €490 per user per month.
3. Lyyti
Lyyti.com offers a complete service to organize, promote, and evaluate the success of an event, covering payment processing and online resources as well as tutorials and forums. It allows users to create registration forms and also provides marketing tools such as email invitations.
This software offers several major advantages: the ability to manage registration processes, to control tickets/entries, and to have a good workflow. In addition, its ease ofintegration does not require hiring a developer.
Lyyti offers three subscription packages depending on your needs. The Starter package costs €165/month, the Basic package is €333/month and the Professional package is €499/month.
4. Digitevent
Digitevent.com is a software that offers the ability to create forms or websites with content associated with the event. Digitevent allows importing and organizing contacts, and sending invitations, reminders, feedback and attendance confirmations by email.
Digitevent has a number of advantages, such as a simplified administrative interface, a streamlined event management workflow, and a reliable integrated videoconferencing and workshop system. However, it should be noted that the platform operates on the basis of a event-specific and therefore cannot link participants from multiple events.
Digitevent offers pricing for single events or a subscription to three packages: the “One” pack starts at €190/month, the “Pro” pack starts at €285/month and the “Full” pack is €380/month
5. Imagina
Imagina is aimed at all types of events (conferences, festivals, trade shows, seminars, workshops, etc.). This online registration solution allows you to handle free registrations and the sale of paid tickets.
In addition to registration management, Imagina can also be your sole provider for setting up your event app, access control, badge readers, appointment platform…
Pricing is available on request, depending on your specific project.
Why use an online registration form for your event?
Registration is at the heart of events. It’s how event professionals mobilize participants and therefore potential revenue. In recent years, online event registration forms have become increasingly popular. They allow people to register for events quickly and easily, without having to fill out a paper form. Here are some of the advantages of using a registration form online for your event:
Easily know the number of participants
One of the complaints most organizers have is that they never know how many people will show up to the event until the last days of the registration period. An online registration system will allow you to observe the flow of registration data in the database real time.
This will help you plan the event, as you can get a more accurate count of expected attendees and the supplies needed to accommodate them when they arrive. You can also use the data collected from the registration form to analyze your event and improve it in the future.
Be able to communicate with registrants
Using an online registration form is an excellent way to communicate with attendees. You can use the information collected during online registration, such as personal or professional interests, to create targeted marketing.
You will be able to send personalized emails or notifications to promote the event and suggest sessions that match your guests' interests. You can use the form to collect participant feedback after the event and continue communicating with them about future initiatives in the weeks and months that follow.
Showcase your event to online visitors
Using an online registration form is also a great way to showcase your event to people online. You can use the form to create an event page and share it on social media (Instagram, LinkedIn, Facebook), teasing it with flyers or short preview videos of the event, etc.
Using the information collected via the form, you can create a landing page and add calls to action on your site. This will allow you to reach a wider audience and increase the chances of getting more people to register for your event.
Organize your event more easily
With an online registration form, you can collect more complete and accurate data from guests. This information will help you determine the most effective promotion channels, find sponsors, and select themes and vendors.
Online registration is a fast, seamless experience for someone accessing the form from your event's official website. A person who registers online can quickly fill out a simple online form form that has been customized and submit it to your database in a few minutes.
Enable online payment for the event
Finally, registration forms often give participants the option to pay register online, which makes the process even more convenient. Participants do not need to hand over their personal or financial information to someone else in person, which reduces the risk of fraud or identity theft.
Information is generally stored on secure servers with multiple layers of protection. Most online registration software automatically sends a follow-up email to the participant to inform them that their payment has been received and that a spot has been reserved for the event. This instant confirmation helps reassure participants.
Our tip to maximize the potential of your event
The main purpose of an online registration system is to provide a convenient and easy way for participants to sign up for your event. This is where online registration tools, free or paid, come into play and can help ensure the smooth running of your organization.
If you're looking for a more comprehensive solution for your event, visit our freelance platform Codeur.com and find the ideal freelancer to make your event a unique experience, whether to help you integrate a registration solution on your site or to assist you in organizing and promoting your event.
