Many freelancers work with tools to create and organize a to-do list. And for good reason, this method offers a number of advantages:
- Free your mind, no longer fear forgetting
- Track the progress of your work
- Feel like you're accomplishing things, reaching your goals, and being productive (small wins that boost morale)
To reap all the benefits of a to-do list, here is a selection of very useful tools to organize your tasks.
The tools in this article were selected by our team and are not sponsored. Find out how to sponsor your tool.
Trello : the best free online to-do list tool
Available for free, this tool will let you organize and break down your goals into subtasks.
You can create multiple boards (one per client, for example), make lists with cards, and add checklists to those cards.
Although there are many today alternatives to Trello for project management, it is one of the pioneers in the field.
Also read : 5 good habits to progress at work
Dynalist
This free online to-do list tool lets you nest tasks infinitely and break them down endlessly.
Forget limits (thanks to an unlimited number of items and documents), points (a simplified auto-entry), and freely reorganize your Dynalist by nesting ideas under any item.
This tool is available on Windows, macOS, Linux, Android, and iOS.
Also read : Productivity: how to systematize the management of your business?
Basecamp
Basecamp lets you organize all your tasks in one place to move forward faster and feel a sense of accomplishment.
In addition to creating online to-do lists for your projects, everything is gathered there: emails, file services, task managers, spreadsheets, chats, meetings, etc.
Pomotodo
A free online to-do list tool combined with the GTD method to help you plan your tasks and complete them efficiently. Pomotodo is compatible with many devices.
It offers complete workflow management. With this tool, you can gather your ideas, plan your work, finish your tasks, and review your history directly in the app.
Asana
With Asana, create visual project plans to see the scheduling of each step; plan and structure your work in the way that suits you best. Finally, track each stage of your projects and tasks.
Asana goes further than a simple free online to-do list. It's a real project management tool that can help you organize your business.
Price: Expect €10.99/month for the premium version.
Wunderlist
Wunderlist allows you to create online to-do lists for free. This task management app has a very complete free version.
You can access unlimited task creation for free, assign tasks to up to 10 people, and have 25 subtasks per project.
Price: The premium version is available for $4.99.
TeuxDeux
An online to-do list app to create and organize your tasks easily. Thanks to its mobile app, you can take all your tasks with you, anywhere.
Price: This tool offers a 30-day free trial. The paid version is $3/month.
Things
A to-do list app available only on Apple products. It aims to be very comprehensive, fast, and intuitive. There are many useful features to manage, sort, and organize all your tasks.
Price: Expect around $50 for the Mac version, $20 for the iPad version, and $10 for the iPhone version.
Remember The Milk
A full-featured to-do list app that can integrate with many services like Twitter, Gmail, Evernote, etc. You can easily add tasks, geolocate them, share them with others, and filter them intelligently.
Price: This tool has a free version. For the Pro version, expect $25 per year.
Any.do
A free app for creating to-do lists easily. A minimalist interface and a very effective user experience. Simple, flexible, reliable, and powerful, this tool is available on iPhone and Android.
Google Keep
Offered by Google, Keep is available for free and accessible on all devices. Easy to use, this online to-do list app lets you create and manage notes and lists effortlessly.
Todoist
A large app for managing and organizing your tasks. You can view your tasks anywhere and collaborate with other people.
Price: Expect $2/month for a premium version.
Tasks
Task is a clone of the former Astrid app (acquired by Yahoo! and discontinued). It’s a complete and free app available only on Android.
It allows you to create to-do lists for free and with ease.
WorkFlowy
This online to-do list tool lets you organize tasks and subtasks in a very intuitive way. A must-try if you don’t know it yet: we recommend it!
TickTick
TickTick is a very comprehensive tool for creating to-do lists! It offers many features to enable advanced task management. The free version is attractive.
Price: Expect $20 per year for a Pro version.
Tomorrow
An app that helps you create to-do lists while staying focused on your main goals. The app stands out for its approach and is worth trying if you’re looking for a to-do app different from simple checkbox lists.
Habitica
The oddball of this selection. Habitica starts from the idea that typical to-do tools don’t motivate users enough to keep executing tasks over time.
The tool therefore allows you to manage and complete your tasks like a game.
You define your tasks and with each completion you earn coins, items, and levels. If you fail or don’t complete your missions, you lose hit points. Original and interesting.
OmniFocus
Available on Mac, iPhone, iPad and Apple Watch, Omnifocus is a very feature-rich to-do list app.
On the main screen, you’ll find a preview of upcoming tasks to complete accompanied by colored badges that help you quickly identify the most urgent ones. You can quickly enter a new task in the “Inbox” section and then assign it to a folder or list of your choice.
Price: Expect to pay €39.99 for the standard version of this very well-made tool, and twice that to get the Pro version on Mac.
ToodleDo
With ToodleDo, schedule your tasks using a very convenient interface across all your devices: the app can sync to your computer, smartphone and tablet.
You can customize each of your tasks with subtasks, additional notes, priority orders… A complete and free tool!
Wrike
Suitable for both individual use and teams, Wrike lets you organize your tasks efficiently based on urgency and deadlines.
Price: There is a free version (with limited features) for up to 5 users. Beyond that, you’ll need to get the paid version (starting at $49/month).
Centrallo
Centrallo promises to “centralize your life.” And indeed, this user-friendly app lets you gather everything you need to do by sorting them into lists and sublists.
Price: A slightly limited free version exists. Otherwise, you’ll need to opt for the premium version at $4.99 per month.
EasyNote
100% free, EasyNote is a simple and effective tool that works across all your devices, from computer to smartphone. It notably makes it easy to track task progress with a commenting system and email notifications.
MeisterTask
Designed more for teamwork, MeisterTask aims to be simple, attractive and functional. Also based on a card system, it lets you organize your tasks in no time.
Some tips for your to-do list
- Keep it simple! When naming and defining your tasks, be as direct as possible
- Don't hesitate to create subtasks
- Use action verbs when defining your tasks
- Regularly update your progress, remove completed tasks, and reward yourself for work done!
- Be rigorous and disciplined. Always operate the same way
Also read : Freelance: 5 tips to improve your efficiency
Can't get organized with these tools? Hire a virtual assistant to manage your schedule by posting an ad on Codeur.com.
