A GDPR software is a good way to verify your compliance with the constraints imposed by European data protection legislation. These are applications that integrate with your website to improve data processing.
To be sure you take no risks, hire a GDPR consultant on Codeur.com to ensure your company's compliance and to set up an effective GDPR software.
In this article, we have selected the best tools to become GDPR compliant. Discover how to know if your company complies with the GDPR, why you should become compliant, what the risks are if you are not GDPR compliant, and finally our tip for choosing the compliance tool suited to your needs.
Some tools in this article are sponsored. They are marked "Sponsored." Find out how to sponsor your tool.
Our selection of GDPR software to achieve compliance with the GDPR
Under European law, the GDPR granted new protections to consumers and forever changed the way companies handle the data they hold.
Meeting these requirements can prove delicate, which is why we compiled a list of the best GDPR compliance software.
1. Dastra, the simple, effective, and practical GDPR software powered by AI
Dastra commits to modernizing privacy software by integrating practices from data governance. The SaaS platform focuses on the practical needs of Data Protection Officers (DPOs) and adapts to their organization to deploy an effective data strategy.
With over 15,000 users, Dastra transforms organizations' internal culture. Deploy your governance, organize processes, and effectively manage your records of processing activities, PIAs, rights exercises, and breaches. Save time and focus on the important actions: awareness and control.
4 reasons for DASTRA's success:
- User experience and productivity
- Encourage collaboration between the DPO and business teams
- Generate processing records or DPIAs with our built-in AI
- Connected and open
2. ProDPO : The DPO's GDPR software
Price: Free trial, subscription at €35 per month
Language: French
ProDPO is a GDPR software aimed at internal, shared, or external DPOs. This solution provides internal DPOs with documentation and intuitive tools, enabling collaboration with their colleagues.
For shared and external DPOs (freelance consultants, law or consulting firms, public institutions), in addition to having the same features as internal DPOs for all their clients, they manage everything on a single platform.
- Comprehensive : All aspects of the GDPR are covered.
- Intuitive : Save time with ProDPO and focus on your core business.
- Collaborative : Manage all your GDPR projects and involve your colleagues.
Subscription prices are scaled and a discount is applied for annual payment.
You can request a demonstration or try ProDPO free for 15 days.
3. Alowa Cloud, the solution for simple, fast, and complete compliance for small organizations
Price: 7-day trial with the subscription of your choice; à la carte access or 3 subscriptions starting from €39/month.
Language: French.
Dedicated to GDPR compliance for small and medium associations and businesses, Alowa Cloud is a GDPR software that supports you from A to Z, with a complete assessment and the automated generation of an action plan tailored. Save time and simplify your compliance thanks to the automatic creation of 100% compliant, personalized, and adapted documents to your needs.
Enter your information only once, and Alowa Cloud synchronizes your main documents like the processing register and the privacy policy. The automatic generation of your evidence base mandatory documentation is included, as well as the automatic updating of documents in case of regulatory changes.
DPOs and external consultants will also find an ideal solution to manage their clients' compliance with ease.
4. PIA: CNIL's open-source GDPR software
Price: Free.
Language: Available in 20 languages including French and English.
The open-source software PIA (Privacy Impact Assessment) is designed to help conduct and formalize data protection impact assessments as required by the GDPR.
You can adapt the tool to your specific needs or industry by creating a data protection impact assessment template that can be reused for similar types of processing.
The open-source license allows you to modify the source code to add features or integrate it with other internal tools.
5. WITIK: a French GDPR tool for achieving compliance
Price: Free trial available, subscription is €100/month.
Languages: French, English, German, Spanish, Italian.
Launched in 2020 with Haas Avocats, Witik is the largest GDPR SaaS platform in Europe for ensure responsible compliance in matters of ethics and data protection.
Witik includes six fully integrated modules in a single platform and helps organizations manage compliance worldwide while addressing the ethical challenges of the workplace.
Witik offers a comprehensive solution to manage various compliance programs, including the GDPR, the Sapin II law, and ePrivacy.
6. Leto: a collaborative solution for GDPR
Price: Subscriptions start at €200 per month.
Languages: French, English.
Leto is GDPR compliance software created by entrepreneurs. This solution is notable for collecting data directly from your applications, organizing the data processing with Data Mapping.
Leto offers many advantages, including the ability to analyze and retrieve all subcontractors' legal documentation, identify risks, and stay up to date with any changes. It is a fast and reliable technology solution to ensure compliance.
7. iubenda: a 360° GDPR solution for the compliance of your sites and apps
Price: Free version available and 3 paid plans: Business at €9/month, Business Plus at €22/month, and an annual plan at €27/month.
Language: 9 languages available, including French and English.
iubenda is a GDPR SaaS software which helps online businesses comply with various privacy and data protection laws, such as the GDPR in Europe, the CCPA in California, or the LGPD in Brazil.
It is used by more than 90,000 businesses in over 100 countries, including blogs, e-commerce sites and large companies.
8. Mission RGPD: an online tool created by a law firm
Price: The subscription starts at €135/month for startups/SMEs (up to 50 employees).
Languages: French, English.
GDPR Mission is a platform created by the law firm SIMON et Associés. It is designed to be user-friendly for both experienced DPOs and beginners. This solution stands out for its comprehensive approach to all aspects of personal data protection law and the GDPR.
It also incorporates advanced technical expertise and emphasizes cybersecurityThe use of comprehensive reference frameworks saves time thanks to advanced form automation.
9. GDPR Folder: a GDPR tool to become compliant
Price: Two plans available: the GDPR FILE plan at €199 excl. VAT (3 months access) and the subscription at €499 per year for 3 years.
Language: French, German, English, Dutch.
GDPR Folder launched the tool My GDPR FileThis GDPR tool aims to help businesses comply with European legislation.
By answering questions about their activities, small businesses can easily create a GDPR file tailored to their company without needing specific knowledge or expertise.
The tool provides templates and pre-filled sections that cover all GDPR provisions.
10. Data Legal Drive GDPR: a digital platform to comply with GDPR
Price: Subscription starts at €240/month (up to 250 employees).
Language: Available in 10 languages including French and English.
The CNIL has certified the GDPR software Data Legal Drive for the protection of personal data and for monitoring compliance with GDPR regulations.
DLD offers a range of tools to help manage compliance, including a dashboard summarizing GDPR compliance, privacy auditsprivacy-by-design project launches, data processing registers, partner and software mapping, and data breach management.
11. MyDPO: compliance in several steps
Price: Annual subscription starts at €159 (companies with fewer than 10 employees).
Language: French, English, Spanish.
MyDPO is a service developed by experts in data protection to meet all regulatory obligations. Its user-friendly interface is available in multiple languages and makes compliance a competitive advantage for businesses.
The tool includes various features such as compliance level assessment, evaluation of internal processes through a detailed self-assessment questionnaire, and automatic generation of an action plan for managing compliance based on the assessment results.
12. DPO Drive: GDPR support software for DPOs
Price: The price of DPO Drive is available on request.
Language: Available in several languages, including French and English.
DPO Drive is aimed at businesses and professionals. It facilitates consent management and data portability and is particularly useful for steering and managing different business functions.
DPO Drive provides APIs that allow integration with other applications. This integration feature enables users to connect to databases, exchange data, and synchronize files between different software programs using an extension, a plugin, or an API.
13. OneTrust: American GDPR compliance software
Price: A free trial is available; subscription pricing is on request.
Languages: French, English.
OneTrust is a good choice for companies with substantial budgets. The platform helps remain compliant with more than 25 regulatory bodies, including the GDPR, thanks to features that improve privacy management, data governance, risk assurance, and IT security.
Automation, storage and discovery of data in the cloud, privacy, and training make it an excellent platform for data management and risk assessment.
GDPR reminders
The GDPR is an extensive law that spans several hundred pages and describes many new obligations that organizations worldwide must comply with. This Reminder on the GDPR can help you understand what the GDPR is, and who is responsible for enforcing its provisions in France.
What is GDPR?
The General Data Protection Regulation is the law that entered into force on May 25, 2018 regarding privacy protection and security. The GDPR applies to organizations worldwide if they collect or use personal information relating to individuals in the EU.
The implementation of the GDPR underscores Europe’s firm stance on data protection and privacy, especially at a time when individuals increasingly rely on the cloud to store their personal data and when data breaches are common.
Who is responsible for enforcing GDPR?
The designated supervisory authorities, or data protection authorities, in the member states of the European Economic Area are responsible for enforcing the GDPR.
In France, it is the CNIL (National Commission on Informatics and Liberties), which is responsible for ensuring compliance with the GDPR. This independent administrative body is tasked with ensuring respect for privacy and individual and public freedoms on the Internet.
How can you tell if your company is GDPR-compliant?
To determine whether you are GDPR compliant, a number of steps must be taken, and certain actions must be maintained over time to remain effective.
The first step is to identify and catalogue processing operations, which requires DPOs to keep a register of all data processing activities. This provides an overview of activities that require the collection and processing of personal data.
The second step concerns sorting data: you must transparently inform your users about the terms of use of their data, regardless of how it is collected.
You must then secure the data by implementing technical and organizational measures. The measures taken must be adapted to the sensitivity level of the data and to the risks to users' privacy.
Why use GDPR software to achieve compliance?
The GDPR harmonizes data protection within the member states of the European Union. This regulation strengthens the protection of European Union citizens' data.
Compliance with the GDPR is a security guarantee that data are hosted within the EU and allowsavoiding costly penalties for non-compliance for your company. Complying with the GDPR also guarantees you:
- Time savings and reduced errors in risk management;
- Respectful handling of personal data;
- A trusted environment established with your users.
GDPR software helps you with this compliance process.
What are the risks if you are not GDPR-compliant?
According to the CNIL, Non-compliance with the GDPR can result in a fine of €20 million or up to 4% of a company's annual global turnover.It is important to note that these sanctions can be made public.
The amounts of these sanctions primarily serve as a deterrent. They help bring more transparency to the collection of personal data.
There are several sanctions for failing to comply with the GDPR. These range from graduated penalties (formal warnings, injunctions, administrative sanctions) to criminal penalties for the most serious breaches.
Our tip for selecting the right GDPR software
Strategic data protection using appropriate software helps you analyze, optimize, and document all relevant data protection processes.
Not only are GDPR compliance software tools useful, but they are also generally less costly than hiring a legal expert specialized in GDPR, which many small businesses and organizations cannot afford.
Choose a tool suited to your sector and organization that will help you put in place systems and processes that ensure data security. If you need help with your GDPR compliance project, hire a freelance on Codeur.com.
